Meeting Minutes 24th April

Minutes  for meeting 24th April 2015

Attending meeting

Tom, Fraaz, Michael, Phil, Cameron, Bobbie, Kini

Kini taking minutes for this meeting.

Mike chairing.

Mike: First we should look into van hire what’s the latest? 

Kini: Well it’s going to be ten pound more so it’s eighty-seven pounds for the bigger van.

Bobbie: We will pay that on the day.

Kini: Yeah on the day it’s 87 pounds plus deposit of two hundred pounds.

Bobbie: Rob said we might need to use a bankcard for the deposit.

Mike: I don’t mind putting it on my card.

Tom: If you don’t mind, one person can do it on their card and get it all back when we return the van.  We put it on one card and the rest of us each pay for the eighty-seven pounds.

Tom: Yeah that seems ok.

Mike: Next on the list is invites.

Tom: Only done the front designs I know others have created some designs.

Kini: I’ve done the cookie jar picture.

Phil: I was thinking about actually inviting people.

Kini: Shall I talk to Matthew, I know him I can send him an email.

Mike: That’s good. When I get all the designs I will show them to Eleanor and she will decide what best.

Tom: Get the guest list finalized. What’s next?

Mike: Finished logo?

Tom: Fraaz has sent me details and I will use illustrator to create the design with vectors. The designs he sent me are great so they can give us a clear idea of the best one to use before I do the final one. 

Mike: Next are the tables, I’ve been told we are borrowing from the college; apparently they are six foot tables.

Cameron: That’s a long table. I will only need one.

Tom: To be honest when it comes to the tables the issue is if the skills show is going on the same week as the exhibition. This is where it’s a bit of a bummer; it’s the 13th that’s the Wednesday. So we would need the table to the end of the 13th. So if they given us the six-foot tables because they are using these ones for the skill show.  Also because of the Elections coming up there is a shortage of tables the best thing is to get the six foot ones.

Kini: Maybe we can put our preproduction on the rest of them along side the computers.

Tom: I think it’s ok more room is better than having less room, you can always find ways to fill it.

Mike: Final equipment list. Everyone needs to go through it.

Cameron:  The only thing I need to get is the three monitors we are sorting out the rest, getting our own splitters headphones, tables coming from college.

Mike:  Wayne is getting a projector he’s getting a frame and is using his own tablet like Harry Potter with the pictures come to life. The equipment, I’m taking lap top, I’m borrowing a tv, HDMI cables, extension leads. 

Tom: I suggest everyone makes a list of what you are bringing, so we don’t lose stuff and know what’s what.

Cameron:  What’s happening on the first day is Phil coming round everyone’s house?

Tom: The van is from Romford, right?

Kini: Yes, best to meet here at college.

Cameron: I’m going straight there, it’s easier.

Mike: Does anyone want a spare HDMI cables.

Kini: Cameron you’re getting the monitors so I need to check what they need.

Cameron:  Yeah, I’ll take a look.

Bobbie:  Extension leads, she said we may need some.

Mike: What I could do is bring my surge protector it has many plug sockets.

Kini: Cable ties as well.

Tom: We will need them for health and safety.  With the lighting it’s good we can change the lighting if we need to adjust it.  There is not too much light to disturb the screens.

Rob: Do you need any partition boards?

Tom:  We are not going to need that any more.

Bobbie: Duck tape, cell-a-tape.

Tom: I would suggest we don’t use tape as it would wreck the walls.

Kini: Blue tack.

Cameron: White tack she said.

Tom: How are we getting the black card?

Mike: From Hobbie Craft.

Tom: We need to discuss the posters.

Mike: That’s next on the agenda. We need people to see what going on as soon as they enter.

Bobbie:  We can put flyers on lampposts.

Tom: I just want to say about the event, we have two volunteers to help us out Phil Newberry, and Tony Newberry who are serving the food and drinks.  We need to make sure that they ask for ID and need to keep an eye on anyone trying to get drinks if they are not old enough.

Tom: Is the first day private?

Mike:  We said that the first day is private, and the second public.  

Tom: I’m getting a booklet together with all our details, people can also have business cards the booklet will have a range of details about our social networks and contacts.

Mike: Food, Cat decided to bring enough food to feed an army. 

Bobbie:  It comes to around thirty-five pound each.

Tom: We would rather have more than less.

Bobbie and Cat could go in the morning, maybe pick the food and drink.

Bobbie: Cat sorted all the cups and plates out.

Rob: We can’t give out names and addresses of the students what I can do is circulate your details through Katie and have your details passed on.

Mike: Posters may need to be printed.

Bobbie: You can print them here.

Rob: I suggest you contact Pete and Leigh on putting a number up on a sheet, then putting it through the computer, they may charge.

Mike: The book.

Tom: The books going well I need details from some still, I need website addresses, your details, who you are and photos of yourselves.

Mike : Yesterday Cat spoke to Eleanor about the tables, we will need about ten or eleven.  Ok that it for now.