Meeting minutes by Catherine Friday 20th March 2015

Meeting minutes 

Friday 20th March 2015 

Present: Catherine, Tom, Bobbi, Fraaz, Wayne and Cameron

Absent: Kini, Phil and Mike 

Chaired by: Tom 

Meeting Minutes: Cat 

Meeting started at 12:12pm

Tom: Did everyone like the venue? 

Everyone: Yes we did 

Tom: We need to arrange a list of equipment and arrange van hire so we can speak to bredon about funding 

In 2 weeks time on a Tuesday we need to pay the rest of the deposit for the venue 

Cat: Also everyone needs to send over there work to Elena with our storyboards, idea and full name

Tom: Advertising 

Cam: Could advertise in the newspaper 

Wayne: Can we put poster up in the college  

Bobbi: We could do but it will have to be advertised for the 13th May 

Tom and Cameron: By today we need list of equipment 

Bobbi: I need a TV 

Cat: Me too, I have a HDMI cable already 

Wayne and Fraaz: We need projectors and speakers 

Wayne: Myself and Tom will be creating the book but we need a  guest book 

Bobbi: Can create business cards 

Tom: Advertising we can do with the help from Elena advertising our exhibition 

Rob: Someone needs to take responsibility for guest invites

Bobbi: I am doing Blog and Budget 

Tom: Is Fraaz able to do the logo still ? 

Fraaz: Yes I can 

Rob: Are you going to use the college logo? if so you will need to ask permission 

Tom: Cat could do the guest list or Phil 

Bobbi: Invites RSVP so we know who is going, tick off the names from the list for the first night 

Wayne: Book - Everyone gets 2 pages then we will talk about us as a group and the exhibition

Bobbi: Small paragraphs about ourselves 

Rob: Map, cleaning, decorating, floor plan 

Fraaz: I can get pictures of you all and place them on the logo as the choc chips 

Cat: I like that idea I think it could work 

Bobbi: Can get cookie badges 

Rob: You can get fridge magnets of biscuits and add a pin 

Tom: Van hire needs to be sorted and the van will need to be parked down the next street. Phil can you drive the van 

Phil: Yes 

Wayne: Kini is looking at van hire 

Phil: You are looking at £60 a day plus the deposit of £200 and also you will need it 3 days as the shop will be closed by the time we finish exhibition 

Tom: Catherine can talk to Brendon about the van and equipment and see if we can get help with funding

Cat: Yes that is fine I can do that 

Also what about the food, would it be an idea to get myself and Bobbi to do it as it makes sense as Bobbi has a car 

Tom: Yes please

Rob: Food needs to be sealed and fresh as you do not want it to come back on you if someone gets food poisoning. Food must be kept fresh in the fridge also buy the food the day before. 

Tom: Need cheaper items and tables we can get from the college 

Bobbi: Doing a price list for the food now 

Phil: Check to see if you need an events alcohol licence

Job Roles 

Tom: Risk assessment and book 

Wayne: Book 

Bobbi: Blog, Food, Budget

Cat: Blog, Meeting minutes, Food

Cameron: Equipment hire, event invites 

Fraaz: Logo 

Kini: Van hire 

Mike: Risk assessment 

Phil: Event invites 

Bobbi: Look at Lidl for food 

Cat: Could look at Asda and Costco 

Rob: Do not buy very cheap wine as it does not taste very nice 

Tom: Phil could do Event invites 

Wayne needs to put up the meeting minutes from last week 

Meeting finished at 12:44pm