Blog
Friday 30th January 2015
Meeting began at 10:43am
. We choose Tom to be the chairman for this week, to start the process of the exhibition research.
. Catherine was chosen to do the meeting minutes and Mike has been chosen to be the chairman for next week.
Points for discussion
. Last year's exhibition they had it at the Rag Factory which many people thought the space was very small, hard to get too and they needed extra time to clean the whole place as it was very dirty. We were shown an image of the room they used last year. We need to consider the light in the room too.
. Some people made booths, where they also handed out food i.e crisps and biscuits
. Mike suggested a big space so its open, inviting and room for wheel chairs
. Wayne suggested a booth for Mike for his stop motion animation and also for Catherine's animation
. Wayne would also like to project onto a wall, which Tom said he will need to consider the colours of the walls, whether it is brick walls and if so he will either need white boards or a giant cloth which he can pin to the wall.
. Tom asked everyone where we would like to exhibit, inside college or outside? and what will attract people?
Suggestions for exhibition
. Tom asked how we are going to get critical comments? Which Catherine suggested a log book where everyone could write down critical feedback on what they have seen. Mike suggested questionnaires and Tom suggested we could invite people from industry's and also Fraser Maclean.
We would also like posters, websites, e- invites to promote the exhibition.
. Set up could be done over a period of 3 days which gives us time to set up, arrange the decor and clean and then set up the bar and food for people visiting our event.
. Posters - Where could they be placed? need to ask permission, could we hand them out at college and maybe in Romford town centre?
. College venue - suggested that we could use the chiefs hat but we all said it may be too small. it was also suggested the big conference room in the college but we may have an issue with the light. If we would like to use the college then we are to contact Brendan and Rob North for information.
. We need someone to police the drinks and ask for i.d incase people are under age. Also the top up the food when it starts to go down.
. What we know we will need - Drinks, food, snacks, cleaning products, decor, bin bags (Who will be doing the catering?) ( Think about vegetarians and how much money it will cost)
. How will we get in contact with each other? we all exchanged email addresses, phone numbers which we can get in contact with people and also via the blog.
Job roles for this week
. Tom - Was chairman this week
. Mike - Nominated chairman for next meeting
. Catherine - Meeting minutes (Take notes)
. Bobbi - To create the blog
. Catherine and Bobbi - To look at venues and bring research in for the next meeting
. Kini - To look at Van hire
. Mike - To look at catering
. Fraaz - For advertising
We need to look at other job roles such as...
. Equipment hire
. Budget plan
. Risk assessment
. Space for the event
. Hall hire
. Van hire
. Advertising
. Catering
. Someone to police to drink and food
. Meeting minutes for every week
. Blog updater for every week
. What equipment everyone will need for the exhibition
. A fridge? Tables? Chairs? TV screens, laptops, extension leads, Plug sockets, PC monitors ect...
. Who will make curatorial positions? (need 3 people)
. Do we want the main piece for the exhibition and installations from experimental as extra piece of work?
Other factors to consider
. Venue- Look at light pollution in the room
. We could ask Phil if he would like to create a professional video
. Audio - In terms of audio we do not want muffling sounds throughout the room so earphones will be a possibility.
. We want photos taken throughout the process and also Tom has suggested we all book a room before hand and set up our exhibition at college so we have an idea of space and time to set the projects up.
Meeting finished at 11:23am
Thursday 5th February 2015
Catherine has looked at
Food
. Pound shop, Marks and Spencer, Asda - Snacks i.e Crisps, Biscuits, Chocolates, Peanuts, Corn snacks
. Drinks - Big bottles of juice, fizzy drinks, beer, wine
. Cups, Bowls, Plates, Serving platters
. Cleaning supplies, Bin bags
Catering
Van hire
Advertising
. E- invites, Posters, Facebook to advertise the exhibition
. Leaflets- Can be handed out in public areas and at college
. Promotional video
. Dagenham Post
Equipment hire
Venues
Friday 6th February 2015
Meeting minutes
Friday 6th February 2015
Started at 9:50am
Cameron was the chairman for today and the agenda for today
was to allocate job roles and find out where we are with the research so far.
Catherine mentioned some of the venues which myself and
Bobbi have looked at which are either too expensive, or there is an issue with
trying to get to them.
Both Catherine and Bobbi will print off some venues and
enquire about them then present them to the group next week see what the group
thinks then arrange a visit to go see the venue.
Tom mentioned that some of the venues, which Catherine
printed off and presented to the group, look far too expensive but we could
consider the shoot factory venue.
Cameron asked Bobbi for the blog details which we placed on
the screen during the meeting and gave everyone the details so they can add
information and comment on any of the work.
Cameron also said that the venue needs to be cheap, we need
to see images of the room or hall and also would like Catherine and Bobbi to
check out the prices.
Cameron asked Kini where he was with the van hire. Kini was
going to ask his friend but he has changed his profession so he is no longer
available to drive a van. He has also looked at van hire in Dagenham and
Romford but will be doing some more research.
Cameron asked Rob is he would not mind driving the van, Rob
said he only would if it was an automatic van. So he then asked Phil and he
said if we are desperate and need someone to drive the van then he will.
Rob likes the name of our group but said we could call our
group the nine cookies and the exhibition name could be the cookie jar. We will
need loads of biscuits and snacks.
Tom and Cameron suggested we all could have cookie badges
with our names on them. Or have codes name on our badges.
Everyone is very happy with the name of the group and the
name of our exhibition
Kini mentioned that van hire could be anything from #40- #80
a day depending on how large we need the van.
Cameron gave out job roles.
Bobbi – Budget
plan / Venues
Wayne – Chairman
for next meeting
Mike- Catering /
Risk assessment
Kini- Van hire
Catherine –
Meeting minutes/ Venue hire/ Fridge/ Music?
Fraaz-
Advertising / Creating the logo
Tom – To ask the
year above all information on last years exhibition see what there budget plan
was, ask what van company they went with, ask what was required for them to
hire out the rag factory and any other relevant information.
Cameron- will be
looking at equipment hire and prices
Phil was not present during todays meeting but he turned up
later on during the day and Catherine filled him on both of the meetings and
explained what we are doing for the exhibition which is the research process
and allocating job roles. Phil mentioned that his mum is a caterer and she may
be able to cater for the exhibition, which we can bring up during next weeks
meeting. Also Bobbi mentioned that her dad might be able to drive the van if he
can book a day off work.
Bobbi and Kini said that the main prices would mainly be on
foo, venue, van hire and equipment hire.
Wayne said that Brendon might be able to fund the van hire
or equipment hire. Bobbi asked Brendon today and he said he will have to let us
know and we will need a price list for him too.
We agreed as a group that everyone would have to pay one
hundred and fifty pounds each rounding it up to one thousand and forty pounds.
Cameron mentioned that he would like us all to think about
what we are doing for our fmp projects and what equipment will we need for the
exhibition so he can start making a budget for the equipment hire.
We need to also look at the assessment criteria, which we
need to decided upon job roles, who is chairman for each week which Wayne has
been nominated for next week.
Protocols – The way things are normally done
. What is the first night called?
. How many days?
. Times
. How is the first night/ guest invites
. Do we have to have food for the first and second night?
. What are the protocols for the setup of the exhibition?
. Are we expected to clean up? Yes
. Any damage – will we need to pay or fix anything?
. Health and safety
. Risk Assessment
Meeting finished at 10:13am
Monday 9th February 2015
Catherine has looked at the Exhibition process
. Discuss Team name - Nine cookies
. Discuss a theme -
. Discuss Job Roles-
Kini - Van hire
Cameron - Equipment hire
Fraaz- Advertising and creating the logo
Tom -
Bobbi - Blog and Venues
Phil -
Catherine - Venue and meeting meeting minutes
Wayne -
Mike - Food catering
Other job roles to consider...
. Photography
. Designers
. Publicists
. Guest list
. Risk Assessment
. Music
. Production schedule
Stages involved...
. Development process- concept development
. Research
. Design development
. Object selection
. Conservation
. Photography
. Promotion
. Label writing and badges
. Graphics
. Multimedia production
Exhibition development
. Data - Blogs and Emails
. Word processing
. Graphics - Logo, leaflets, posters, invites, badges
. Multimedia
. Practice set up for exhibition
. Email and blog - for communication
. Spreadsheet - budget list, equipment, food, overall budget, van hire, venue, photography
. Opening - What its called - The cookie jar - Times and dates
. Catalogue of what we need
Location of Exhibition
. Security- Disabled access
. Risk assessment
. Cleaning
. Any faults we have to pay for
. Any thing which is broken we have to pay for
. How will it all be displayed?
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