Meeting Minutes 13th February

Meeting minutes 13/02/2015

Meeting start at 10:42am

In Attendance:

Mike, Tom, Bobbi, Kini, Phil, Cameron

Absent:

Catherine, Fraaz , Wayne

Mike: First off me, Tom, Bobbi and Catherine went to visit the Daggers Function room.

We discussed the visit the previous day to the Dagger Function room. We talked about, if there were plugs, security.

Tom Also reminded us that yes we would be able to cover the windows to block out light and there was a bar.

Rob took lead talking about we should make sure to know the pros and cons of each venue we look at and also make sure that if we are to exhibit we should look at maybe having one evening that we put our all into it.

Tom:  He found it confusing as where to go to get into the Daggers Function room and that we’d have to put a lot of posters up. He liked the hall and the price was the main aspect.

We then looked at the Anise Gallery and talked about how we could have it for the week, but again it was also mentioned we could put on one good evening, Tom and myself liked this idea.

We also discussed that Daggers Function room wouldn’t see a lot of non-invite visitors.

Advised to go somewhere where the actually is people.

Looked through the pricelist that is on the blog for each of the venues we looked at so far.

Mike also suggested we look into showing in a central library.

We then looked at the previous year’s exhibition blog http://animation-exhibition.tumblr.com/

And looked at some of their expenses for van hire, projectors and TVs

We were also going over Van hire prices that Kini had found and he said he would look into making sure that the price was correct for the day and there will be no hidden expenses

Rob also advised about looking into whether we have insurance to cover in case anything gets broken or stolen.

Cameron enters at 11:15am

We then decided on a day to go to visit the anise gallery

Phil wanted to know about our plan for setting up and taking down the exhibition. Tom explained our plan.

Cameron gave us some figures for equipment that he found, prices for projectors and TV screens.

Phil said we could show all our experimental on one screen, I also asked if he could make an animated intro for our exhibition, but due to time he said he wouldn’t be able to.

Phil said we definitely need some security to make sure our equipment is safe.

Kini spoke about if we could screen all our experimental together on one screen and then we can all screen a smaller individual version on our laptops closer to our main exhibition.

I said I would call the people to make an arrangement for a visit and also get our questions answered.

Kini also asked about booths and partitions and if they were allowed at the venues. We said we’d look into it

Phil said first thing to do is to see the place before we make a decision about a place.

Our agenda for the next meeting:

Venue finalisation

Chairman for next time:

?

Meeting end at 11:38am